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NY 2023 IRS W-2: What You Should Know

This form was updated February 28, 2022. The W-2 form is a United States federal wage and tax statement that an employer assigned by the IRS to The City of New York, Department of Education, and to any other state employer that has an employment relationship with New York City, for calculating and paying taxes and withholding son wages paid to its employees. This form was updated February 28, 2022. I-9 Information for Employers Exposed to the Visa Waiver Program Regulations. — IRM 20.7.6.2,  The employer may provide to an employee, who is a noncitizen outside the United States, an electronic copy of Form I-9, Application for a Nonimmigrant Visa,  for use as evidence of nonimmigrant status, to be accompanied by a letter from the noncitizen's employer. — IRM 20.7.10.4(5). This is not a specific Form W-2 or Form W-7. See IRM 21.7.5.2.1(4) and IRM 21.7.8.5.1, Form W-2 and W-7: Electronic Payments. This is not the Form W-8, Employment Approval Letter. This is an I-9 form that is a federal form that the noncitizen need not fill out if he or she is not a United States citizen. For further information about nonimmigrant visa requirements or forms please see 21.7; 21.7.5.2; IRM 18.1.0.2(3) and IRM 21.7.5.2; IRM 21.13.2.11.2.5.3.2,I–9s. IMPORTANT: This information applies to I–9s completed by New York City's noncitizen employees only. The–9 and all documents on that form are considered public records. The City of New York, Department of Education, and other state employers must keep and preserve the–9s for a period of five years from the date of issue. However, this does not mean that the employer MUST maintain them on file forever. This only means that the City and state cannot require employees to destroy these documents after five years.

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